Find out how to set up, manage and pay your SEPA direct debits in myrentcar.
SEPA Direct Debit configuration
In this section, we'll take a look at configuring SEPA direct debits in your myrentcar car rental SEPA direct debit software.
To begin with, you need to configure it in the BACK-OFFICE parameter. First, go to the "General operating configuration" menu, then the "Payment modes" submenu.
Then enter the submenu, click on 
.
Finally, select the type by : 
.
In the "Complement" tab, the following additional information is important:
- Treasury accounting records for customer emission : Choose your writing mode by clicking on
. - Nature of direct debit (SEPA) : Select the type of sampling by clicking on
.
In the "Company information" tab, complete the following information:
The rest of the setup is done directly in MyRentCar.
Documents
For invoicing various documents: ST contract, LT file or Expense voucher (Other incomes quotation), mandate information can be retrieved or entered on the document card.
Short term files
If the customer has specified direct debit in their ST payment method, then contract billing will use the information in the customer master record (IBAN number, BIC, mandate date, mandate type and mandate number indicated in the customer master record).
If the customer data is not correctly filled in (mandate date, mandate type or mandate number), the direct debit cannot be issued.
Long term files
The elements of the SEPA mandate are visible in the "Customer" tab of the Long Term file, in order to specify the various mandate information.
In long-term files, all information must be entered.
: Choose the billing group
: Choose your payment term- ’’IBAN", "BIC" : Enter customer bank details.
- "Mandate Number" : Enter mandate RUM number.
- "Mandate Type" : Select one of the following values :
- "First"when creating a file with a specific mandate number.
- "regular"on a current LT file.
- "Mandate date" : Select or enter mandate date.
If any of the mandate information (i.e. mandate date, mandate type or mandate number) is missing from the Long Term file, the information will be automatically retrieved from the customer file.
Other incomes quotation
If the customer has specified direct debit in his ST payment method, the IBAN and BIC numbers indicated in the customer file are retrieved when the expense voucher is created.
The SEPA mandate elements are added in the "Customer" tab to indicate the date of the mandate, the type of mandate and the mandate number.
SEPA Direct Debit rules
To set up a SEPA direct debit, go to the reg. company or reg. Customer then select the 
and all direct debits will be displayed.
You can add direct debits by clicking on 
or 
.
tabs to add or modify bank details.
Before banking, it is important to issue the data in the list. First, click on the 
and choose 
.
Then select the items you want to show.
Notes : if you want to do a reissue, tick on 
.
This button prints the items you have selected.- Click here
and a confirmation message appears:
And an XML document is automatically saved for verification.
Click on the 
then select 
.
It is only the items that are checked off 
that you can hand over to the bank, such as the one below :
Finally, click on 
and a confirmation message appears:
The slip is displayed in PDF format:
Cash banking
Cash banking tab
To make a cash payment, you must first enter the "Cash banking" tab, which allows you to bank the money before paying it to the bank.
: This allows you to choose whether to 
or 
. 
: this is where you choose the bank for payment.
: this inserts the remittance date
: this completes automatically
: this is where the ticket total you have entered is displayed
: this button saves
: this button cancels
: this button allows you to modify
: this button prints the ticket
: this button saves and confirms the cash discount
Tallies tab
This tab allows you to check the consistency between the payment and the cash balance.
: This allows you to choose whether it is for 
or 
: this inserts the check-in date
: this is where the deposit number is displayed
: This is where the cash balance you entered in the "Cash banking" tab is displayed.
: the ticketing total you entered is displayed here
: this button allows you to save
: this button allows you to cancel
: this button allows you to modify
: this button prints the ticket
: this button saves and confirms the score